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Annual Report
National Personnel Authority
Government of Japan

Annual Report 2015 (April,2015 - March,2016) with full text

In compliance with Article 24 of the National Public Service Act, the National Personnel Authority submits its Annual Report to the Diet and the Cabinet every year.
This English version is based on extracts from the original Japanese report.

Table of Contents


Number and Type of Public Employees

An Introduction to the NPA

Volume 1 - Personnel Administration

 Part 1. Major Trends in Personnel Administration in the Past Year
   Chapter 1. Ensuring Proper Remuneration for Public Employees
     1. Recommendation and Report
     2. Treatment of the Remuneration Recommendation
Chapter 2. Employees’ Working Environment
     1. Expansion of a Flextime System
     2. Improvement of Working Environment
   Chapter 3. Securing and Development of Diverse Human Resources
     1. Securing of Human Resources
     2. Development of Human Resources
     3. Measures to Expand Appointment and Promotion of Female Employees
   Chapter 4. International Cooperation and Promotion of IT in Personnel Administration
     1. International Cooperation and International Exchange
     2. Promotion of IT for Personnel Management Duties

Part 2. Change in Incumbency (Personnel Structure by Age Group) and Its Impact on Personnel Management
Chapter 1. Changes and Issues Concerning the Incumbency of National Public Employees (Personnel Structure by Age Group)
    Section 1. Changes in the Incumbency of National Public Employees
     1. All Administrative Organizations
     2. HQ
     3. Regional Offices (Local Branch Bureaus and Departments)
     4. The Factors for Changes in Incumbency
    Section 2. Issues Caused by the Incumbency Change
     1. Relationships between HQ and Regional Offices
     2. Issues at HQ
     3. Issues at Regional Offices
    Section 3. Survey of Employees of the Cabinet Office and Ministries
     1. Unbalanced Age Structure
     2. Burden of Work
     3. Development of Young Employees
     4. Expectations for Reappointed Employees
     5. Summary

Chapter 2. Examples of the Employees at Private Companies and Local Public Organizations, and Their Challenges
    Section 1. Examples of the Employees at Private Companies and Their Challenges
     1. Change in the Age Structure of Employees
     2. Factors that Generated Imbalance in the Age Structure of Employees
     3. The Impacts of Imbalance in the Age Structure of Employees
     4. Measures to Cope with Unbalanced Age Structure of Employees
     5. Utilization of Employees Aged over 60
     6. Distinctive Measures at Private Companies
    Section 2. Examples of the Employees of Local Public Organizations and Their Challenges
     1. Employees at All Local Public Organizations
     2. Examples of a Local Public Organization with Unbalanced Age Structure

Chapter 3. Issues Brought by the Change in Personnel Age Structure, and Measures in Personnel Management
    Section 1. Where Issues Lie
     1. Issues Associated with Extended Length of Service
     2. Personnel Structure Symbolic of Regional Offices with an Extremely Small Number of Young Employees and Its Challenges
     3. Securing Human Resources Commensurate with the Workload
    Section 2. Issues and Measures Relating to Personnel Management
     1. Issues Concerning the Securing of Diverse Human Resources Required in Public Service
     2. Issues Concerning the Development and Utilization of Employees
     3. Issues Concerning Reforms of Working-Styles and Improvement of Working Environments
     4. Issues Relating to Maintenance of Organizational Vitality
     5. Issues Relating to the Utilization of Reappointment

Part 3. NPA Activities in FY2015

Chapter 1. Appointment and Dismissal of Employees
    Section 1. Securing Human Resources
    Section 2. Recruitment Examinations
     1. Recruitment Examination Conducted in FY2015
     2. Improvements in the Recruitment Examination System in FY2015
    Section 3. Appointment
     1. The Initial Appointment in FY2015
     2. Appointment Status Survey of National Public Employees in Regular Service
     3. Appointment to Specified Government Positions (Division Directors at HQ)
     4. Appointment for Senior Officials
     5. Enlargement of Initial Appointment and Promotion of Female National Public Employees
     6. Promotion of Employees Appointed Through Level II and III Examinations to Senior Positions
     7. Dispatch to Law Schools, the Tokyo Organizing Committee of the Olympic and Paralympic Games, and the Rugby World Cup (RWC) 2019 Organising Committee
    Section 4. Promoting Appointment of Human Resources from the Private Sector
     1. Appointment of Private Sector Personnel to Invigorate the Public Service
     2. Fixed-term Appointment
     3. Fixed-term Appointment of Researchers
     4. Personnel Exchange between the Government and the Private Sector
    Section 5. Situation Related to Changes in Status
     1. Demotion and Dismissal
     2. Administrative Leave
     3. Pay Reduction

Chapter 2. Human Resources Development
    Section 1. Outline of Training Systems Conducted by the NPA
    Section 2. Training by Levels of Positions
     1. Administrative Training
     2. Experience-based Training Such as Front Office Services at the Time of Promotion for the D.D.G. Level
    Section 3. Dispatch Training
     1. Overseas Fellowship Programs
     2. Domestic Fellowship Programs
     3. Overseas Study Costs Repayment System
    Section 4. Training Courses for Special Themes
     1. Training Courses for Special Theme
     2. The Instructor Training Programs

Chapter 3. Remuneration of Employees
    Section 1. Report and Recommendations on Remuneration
     1. Mechanism for Remuneration Recommendation
     2. 2015 Report and Recommendation
     3. Survey of Remuneration of National Public Employees
     4. Survey of Job-by-Job Pay Rates in Private Enterprises
    Section 2. Implementation of the Remuneration Act
     1. Revision of the Fixed Numbers of Officials in Each Grade of Salary Schedules

Chapter 4. Life Planning for Public Employees
    Section 1. Situation of Mandatory Retirement and Reemployment System
     1. Situation of Mandatory Retirement and Employment Extension
     2. Implementing the Reemployment System
    Section 2. Support for Planning Life after Retirement

Chapter 5. Public Employees' Working Environment
    Section 1. Working Hours and Leave
     1. Situation of Overtime Work and Annual Leave Taken
     2. Research and Study Regarding the System of Working Hours and Leave
    Section 2. Health and Safety Measures
     1. Promotion of Health Management
     2. Ensuring Safety
     3. Instructions and Enlightenment on Health and Safety Management
    Section 3. Measures to Prevent Harassment
    Section 4. Childcare Leave System
     1. Expansion of Childcare Leave System
     2. Childcare Leave Actually Taken
    Section 5. Leave for Self-Development
    Section 6. Leave System to Accompany a Spouse
    Section 7. Accident Compensation
     1. Revision of the Accident Compensation System
     2. Status of the Implementation of Accident Compensation System
    Section 8. Audits
     1. Payrolls Audits
     2. Audit of Health and Safety Management
     3. Audit of Implementation of Accident Compensation
    Section 9. Service Discipline and Disciplinary Action
     1. Service Discipline
     2. Disciplinary Action
     3. The Concurrent Holding of Positions

Chapter 6. Employee Organization
    Section 1. Range of Managerial Personnel
    Section 2. Registration of Employee Organizations
    Section 3. Officials’ Acts on Behalf of Employee Organization
     1. Exclusive Engagement
     2. Short Term Engagement
    Section 4. Meetings with Employee Organizations

Chapter 7. Equity Process
    Section 1. Appeal against Disadvantageous Disposition
    1. The System Revision in Accordance with the Amendment of the Administrative Appeal Act
    2. Request for Examination on Disadvantageous Action
    Section 2. Requests for Administrative Action on Working Conditions
    Section 3. Appeals for Review Related to Implementation of Accident Compensation and Appeals for Measures Related to Welfare Services
    Section 4. Appeals for Reviews Related to Remuneration Decision
    Section 5. Consultation of Complaints

Chapter 8. International Cooperation
    Section 1. Status of Personnel Dispatches Based on the Employee Dispatching Act
    Section 2. International Cooperation and Exchange
     1. Invitation of Foreign Government Executives
     2. Cooperation with Developing Countries
     3. The China-Japan-Korea Personnel Policy Network
     4. Mike Mansfield Fellowship Program
     5. Research Groups from Abroad

Chapter 9. Promotion of IT for Personnel Management Duties

Chapter 10. NPA President's Award

Volume 2 -Activities of the National Public Service Ethics Board

Chapter 1. Awareness-raising Activities to Maintain Ethics
     1. Thorough Familiarization with the Ethics System and Public Relations Activities
     2. Training on Maintenance of Ethics Related to Official Duties of Public Employees
     3. Utilization of the Reporting System

Chapter 2. Status of Reporting System Under the Ethics Act
     1. Outline of Reporting System
     2. Reports Submitted in Recent Years

Chapter 3. Investigations and Disciplinary Actions for Suspected Violations of the Ethics Act
     1. Outline of Investigations and Disciplinary Procedures
     2. Status of Investigations and Disciplinary Actions for Suspected Violations of the Ethics Act