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Annual Report


(April 2016~March 2017)

National Personnel Authority

Government of Japan

In compliance with Article 24 of the National Public Service Act, the National Personnel Authority submits its Annual Report to the Diet and the Cabinet every year.
This English version is based on extracts from the original Japanese report.

Table of Contents



Number and Type of Public Employees

An Introduction to the NPA

Volume 1 - Personnel Administration

 Part 1. Major Trends in Personnel Administration in the Past Year

   Chapter 1. Ensuring Proper Remuneration for Public Employees
     1. Recommendation and Report
     2. Treatment of the Remuneration Recommendation
     3. Retirement Allowance in the Public and Private Sectors

   Chapter 2. Reform of Working Styles and Improvement of Working Environments
     1. Improvement of Support for Work and Family Life
     2. Correction of Working Long Hours
     3. Preventive Measures against Harassment

   Chapter 3. Securing and Development of Diverse Human Resources
     1. Securing of Human Resources
     2. Further Improvement of Training

   Chapter 4. International Cooperation in Personnel Administration

   Chapter 5. Promotion of IT for Personnel Management Duties

 Part 2. Aiming at Realizing an Attractive Workplace in Public Service

Chapter 1. Consciousness Survey on the Workplace in Public Service
    Section 1. Survey Methodology
     1. Survey Methodology
     2. Target and Attributes
     3. Questions
     4. Response Status
    Section 2. Survey Results
     1. Interpretation of Survey Results
     2. Results of Each Field
     3. Analysis of Each Question
     4. Analysis Based on Attributes
     5. Analysis of Correlations
     6. Relationship between Entire Consciousness and Other Fields

Chapter 2. Attractiveness of the Workplace in Public Service Revealed by the Survey Results
    Section 1. Attractiveness of Jobs
     1. Job to Serve People and Society
     2. Jobs to Promote Self-development through Challenge
    Section 2. Compliance

Chapter 3. Issues of the Workplace in Public Service Revealed by the Survey Results
    Section 1. Issues Showing Improvements in Personnel Management
     1. Workplace Friendly to Women’s Activity
     2. Understanding toward Personnel Evaluation System
    Section 2. Current Issues in Personnel Management
     1. Young Employees’ Awareness and Human Resource Development in the Workplace
     2. Awareness toward Treatment
    Section 3. Decline in the Liveliness in the Workplace and Communication
     1. Streamlining of Duties and Communication
     2. Communication between Superiors and Subordinates
    Section 4. Impact of Burden from Work
     1. Personnel Allocation Depending on the Workload and Overtime Work
     2. Workload and Stress

   Addendum: Consciousness Survey of Government Employees in Each Country

   Part 3. NPA Activities in FY2016

   Chapter 1. Appointment and Dismissal of Employees
    Section 1. Securing Human Resources
    Section 2. Recruitment Examinations
     1. Recruitment Examination Conducted in FY2016
     2. Improvements in the Recruitment Examination System in FY2017
    Section 3. Appointment
     1. The Initial Appointment in FY2016
     2. Appointment Status Survey of National Public Employees in Regular Service
     3. Appointment to Specified Government Positions (Division Directors at the HQ)
     4. Appointment for Senior Officials
     5. Enlargement of Initial Appointment and Promotion of Female National Public Employees
     6. Promotion of Employees Appointed Through Level II and III Examinations to Senior Positions
     7. Dispatch to Law Schools, the Tokyo Organising Committee of the Olympic and Paralympic Games, and the Rugby World Cup 2019 Organising Committee
    Section 4. Promoting Appointment of Human Resources from the Private Sector
     1. Appointment of Private Sector Personnel to Invigorate the Public Service
     2. Fixed-term Appointment
     3. Fixed-term Appointment of Researchers
     4. Personnel Exchange between the Government and the Private Sector
    Section 5. Situation Related to Changes in Status
     1. Demotion and Dismissal
     2. Administrative Leave
     3. Pay Reduction

Chapter 2. Human Resources Development
    Section 1. Outline of Training Systems Conducted by the NPA
    Section 2. Training by Level of Position
     1. Administrative Training
     2. Experience-based Training at a Consultation Service Counter for the Newly Promoted to the D.D.G. Level
     3. Training for Employees of Regional Offices
    Section 3. Dispatch Training
     1. Overseas Fellowship Programs
     2. Domestic Fellowship Programs
     3. Overseas Study Costs Repayment System
    Section 4. Training Courses for Special Themes
     1. Training Courses for Special Theme
     2. The Instructor Training Programs

Chapter 3. Remuneration of Employees
    Section 1. Report and Recommendations on Remuneration
     1. Mechanism for Remuneration Recommendation
     2. 2016 Report and Recommendation
     3. Survey of Remuneration of National Public Employees
     4. Survey of Job-by-Job Pay Rates in Private Enterprises
    Section 2. Implementation of the Remuneration Act
     1. Revision of the Fixed Numbers of Officials in Each Grade of Salary Schedules

Chapter 4. Life Planning for Public Employees
    Section 1. Situation of Mandatory Retirement and Reappointment System
     1. Situation of Mandatory Retirement and Employment Extension
     2. Implementing the Reappointment System
    Section 2. Holding “Life Planning Seminars”

Chapter 5. Public Employees' Working Environment
    Section 1. Working Hours and Leave
     1. Situation of Overtime Work and Annual Leave Taken
     2. Research and Study Regarding the System of Working Hours and Leave
    Section 2. Health and Safety Measures
     1. Promotion of Health Management
     2. Ensuring Safety
     3. Instructions and Enlightenment on Health and Safety Management
    Section 3. Measures to Prevent Harassment
    Section 4. Childcare Leave System
     1. Expansion of Childcare Leave System
     2. Childcare Leave Actually Taken
    Section 5. Leave for Self-Development
    Section 6. Leave System to Accompany a Spouse
    Section 7. Accident Compensation
     1. Revision of the Accident Compensation System
     2. Status of the Implementation of Accident Compensation System
    Section 8. Audits
     1. Payrolls Audits
     2. Audit of Health and Safety Management
     3. Audit of Implementation of Accident Compensation
    Section 9. Service Discipline and Disciplinary Action
     1. Service Discipline
     2. Disciplinary Action
     3. The Concurrent Holding of Positions

Chapter 6. Employee Organization
    Section 1. Range of Managerial Personnel
    Section 2. Registration of Employee Organizations
    Section 3. Officials’ Acts on Behalf of Employee Organization
     1. Exclusive Engagement
     2. Short Term Engagement
    Section 4. Meetings with Employee Organizations

Chapter 7. Equity Process
    Section 1. Appeal against Disadvantageous Disposition
    Section 2. Requests for Administrative Action on Working Conditions
    Section 3. Appeals for Review Related to Implementation of Accident Compensation and Appeals for Measures Related to Welfare Services
    Section 4. Appeals for Reviews Related to Remuneration Decisions
    Section 5. Consultation of Complaints

Chapter 8. International Cooperation
    Section 1. Status of Personnel Dispatches Based on the Employee Dispatching Act
    Section 2. International Cooperation and Exchange
     1. Invitation of Foreign Government Executives
     2. Cooperation with Developing Countries
     3. The China-Japan-Korea Personnel Policy Network
     4. The Mike Mansfield Fellowship Program
     5. Research Groups from Abroad

Chapter 9. Promotion of IT for Personnel Management Duties

  Chapter 10. NPA President's Award

 Volume 2 -Activities of the National Public Service Ethics Board

  Chapter 1. Awareness-raising Activities to Maintain Ethics Related to Official Duties of Public Employees
     1. Thorough Familiarization with the Ethics System and Public Relations Activities
     2. Training on Maintenance of Ethics
     3. Utilization of Consultation and Reporting System

Chapter 2. Status of Reporting System under the Ethics Act
     1. Outline of the Reporting System
     2. Reports Submitted in Recent Years

Chapter 3. Investigations and Disciplinary Actions for Suspected Violations of the Ethics Act
     1. Outline of Investigations and Disciplinary Procedures
     2. Status of Investigations and Disciplinary Actions for Suspected Violations of the Ethics Act

     Appendix 1: Incumbents in Each Salary Schedule
     Appendix 2: History of NPA Remuneration Recommendations
     Appendix 3: Organization Chart of the Japanese Government
     Appendix 4: Organization Chart of the NPA