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Annual Report

FY2018

(April 2018~March 2019)

National Personnel Authority

Government of Japan

In compliance with Article 24 of the National Public Service Act, the National Personnel Authority submits its Annual Report to the Diet and the Cabinet every year.
This English version is based on extracts from the original Japanese report.

Table of Contents

 

Foreword

Number and Type of Public Employees

An Introduction to the NPA

Volume 1 - Personnel Administration

 Part 1. Major Trends in Personnel Administration in the Past Year

   Chapter 1. Ensuring Proper Remuneration for Public Employees
     1. Recommendation and Report
     2. Treatment of the Remuneration Recommendation
     3.
Submission of the Opinion by the NPA on the Revision of the National Public Service Act, etc. to Gradually Raise the Mandatory Retirement Age to 65

   Chapter 2. Reform of Working Styles and Improvement of Working Environments
             1. Correction of Working Long Hours
             2. Launch of Leaves for Part-time Employees
             3. Preventive Measures against Sexual Harassment
             4. Preventive Measures against Power Harassment
             5. Revision of the Guideline on Disciplinary Actions for Improper Handling of Official Documents (Revision of the "Guidelines on Disciplinary Actions")

      Chapter 3. Securing and Development of Diverse Human Resources
     1. Securing of Human Resources
     
2. Development of Human Resources

        Chapter 4. Measures for Employment of Persons with Disabilities in the Public Sector
              1. Securing of Working Environment Friendly to Persons with Disabilities
              2. Measures to Appoint Persons with Disabilities

   Chapter 5. International Cooperation in Personnel Administration
           


 Part 2. To Create an Open Workplace Environment - In Consideration of the Actual Situation of Public Service Workplace Based on the Employees' Voices

   Introduction
 
   
Chapter 1. Status of Complaint Consultation
    Section 1. Status of Complaint Consultation
     1. Establishment of the Complaint Consultation System
     2. Overview of the Measures through the Complaint Consultation System
           Section 2. Trends in the Total Number of Complaint Consultation Cases
      Section 3. Overall Trend of the Content of Complaint Consultation

   Chapter 2. Content of Individual Complaint Consultation Cases
             1. Work-life Balance of an Employee Facing Various Circumstances
     2. Sexual Harassment and Power Harassment (bullying by boss)
             3. Personnel Evaluation
             4. Others (Appointment/Remuneration)

   Chapter 3. Issues and Measures
    Section 1. Issues Identified in Complaint Consultation
     1. Changes in the Situation Surrounding the Public Service
     2. Changes in Employees’ Consciousness
             3. Changes in the Abilities Managerial Personnel Are Expected to Have
    Section 2. Measures
     1. Provision of a Workplace Environment Friendly to Employees
     2. Enhancement of Young Employees’ Motivation
             3. Improvement of Management Ability of Managerial Personnel

   Conclusion


   Part 3. NPA Activities in FY2018

   Chapter 1. Appointment and Dismissal of Employees
    Section 1. Securing Human Resources
    Section 2. Recruitment Examinations
    Section 3. Appointment
     
1. The Initial Appointment in FY2018
     2. Appointment Status Survey of National Public Employees in Regular Service
     3. Appointment to Specified Government Positions (Division Directors at the HQ)
     4. Appointment for Senior Officials
     5. Enlargement of Initial Appointment and Promotion of Female National Public Employees
     6. Promotion of Employees Appointed Through Level II and III Examinations to Senior Positions
     7. Dispatch to Law Schools, etc.
    Section 4. Promoting Appointment of Human Resources from the Private Sector
     1. Appointment of Private Sector Personnel to Invigorate the Public Service
     2. Fixed-term Appointment
     3. Fixed-term Appointment of Researchers
     4. Personnel Exchange between the Government and the Private Sector
    Section 5. Situation Related to Changes in Status
     1. Demotion and Dismissal
     2. Administrative Leave
     3. Pay Reduction

  
Chapter 2. Human Resources Development
    Section 1. Outline of Training Systems Conducted by the NPA
    Section 2. Training by Level of Position
     1. Administrative Training
     2. Experience-based Training at a Consultation Service Counter for the Newly Promoted to the D.D.G. Level
     3. Training for Employees of Regional Offices
    Section 3. Dispatch Training
     1. Overseas Fellowship Programs
     2. Domestic Fellowship Programs
     3. Overseas Study Costs Repayment System
    Section 4. Training Courses per Theme
     1. Training Courses per Theme
     2. The Instructor Training Programs

  
Chapter 3. Remuneration of Employees
    Section 1. Recommendation and Report on Remuneration
     1. Mechanism for Remuneration Recommendation
     2. 2018 Report and Recommendation
     3. Survey of Remuneration of National Public Employees
(Survey of National Public Employees)
     4. Survey of Job-by-Job Pay Rates in Private Enterprises (Survey of Private Industry)
    Section 2. Implementation of the Remuneration Act
     
1. Revision of Rules in Conjunction with the Establishment of Administrative Organizations
             2. Revision of the Fixed Numbers of Officials in Each Grade of Salary Schedules
             3. Disclosure of Remuneration Levels of Incorporated Administrative Agencies, etc.

  Chapter 4. Life Planning for Public Employees
    Section 1. Situation of Mandatory Retirement and Reappointment System
     1. Situation of Mandatory Retirement and Employment Extension
     2. Implementing the Reappointment System

    Section 2. Implementation of Life Planning Seminar

  Chapter 5. Public Employees' Working Environment
    Section 1. Working Hours and Leave
     1. Situation of Overtime Work and Annual Leave Taken
     2. Research and Study Regarding the System of Working Hours and Leave
    Section 2. Health and Safety Measures
     1. Promotion of Health Management
     2. Ensuring Safety
     3. Instructions and Enlightenment on Health and Safety Management
    Section 3. Measures to Prevent Harassment
      
1. Holding of the Meeting for personnel in Charge of Preventive Measures against Harassment
              2. Harassment Prevention Week for National Public Employees
              3. Situation of the Training for the Prevention of Sexual Harassment in the Cabinet Office and Each Ministry
           Section 4. Childcare Leave System
     1.
Promotion of Proper Utilization of the Childcare Leave System
     2. Childcare Leave Actually Taken
    Section 5.
Self-Development Leave System and Leave System to Accompany a Spouse
    Section 6. Accident Compensation
     1. Revision of the Accident Compensation System
     2. Status of the Implementation of Accident Compensation System
    Section 7. Audits
     1. Payrolls Audits
     2. Audit of Health and Safety Management
     3. Audit of Implementation of Accident Compensation
    Section 8. Service Discipline and Disciplinary Action
     1. Service Discipline
     2. Disciplinary Action
     3. The Concurrent Holding of Positions

  
Chapter 6. Employee Organization
    Section 1. Range of Managerial Personnel
    Section 2. Registration of Employee Organizations
    Section 3. Officials’ Acts on Behalf of Employee Organization
     1. Exclusive Engagement
     2. Short Term Engagement
    Section 4. Meetings with Employee Organizations

  
Chapter 7. Equity Process
    Section 1. Appeal against Disadvantageous Disposition
    Section 2. Requests for Administrative Action on Working Conditions
    Section 3. Appeals for Review Related to Implementation of Accident Compensation and Appeals for Measures Related to Welfare Services
    Section 4. Appeals for Reviews Related to Remuneration Decisions
    Section 5. Consultation of Complaints

  
Chapter 8. International Cooperation
    Section 1. Status of Personnel Dispatches Based on the Employee Dispatching Act
    Section 2. International Cooperation and Exchange
     1. Invitation of Foreign Government Executives
            
2. Invitation of Officials from the Personnel Administrative Agencies of the Asian Countries
        3. International Cooperation with the ASEAN countries
             4. Cooperation with Developing Countries
     5. The China-Japan-Korea Personnel Policy Network
     6. The Mike Mansfield Fellowship Program
     7. Research Groups from Abroad

  
Chapter 9. Promotion of IT for Personnel Management Duties

  Chapter 10. NPA President's Award

 Volume 2 -Activities of the National Public Service Ethics Board

  Chapter 1. Cultivation of Employees' Ethics Awareness and Creation of Ethical Organization Climate
     1. Cultivation of Employees’ Ethics Awareness
     2. Creation of Ethical Organization Climate
     3. Public Relations Activity and Opinion Hearing Concerning Public Service Ethics

  Chapter 2. Status of Reporting System under the Ethics Act
     1. Outline of the Reporting System
     2. Reports Submitted in Recent Years

  
Chapter 3. Strict and Prompt Response to Violation of the Ethics Act
     1. Outline of Investigation and Disciplinary Procedure
     2. Status of Investigations and Disciplinary Actions for Suspected Violations of the Ethics Act
             3.
Measures in Response to Violation of the Ethics Act by Executive Officials

Appendix
     Appendix 1: Incumbents in Each Salary Schedule
     Appendix 2: History of NPA Remuneration Recommendations
     Appendix 3: Organization Chart of the Japanese Government
     Appendix 4: Organization Chart of the NPA